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 BYLAWS OF THE VALENCIA COLLEGE
EAST CAMPUS FACULTY SENATE
 
Preamble
Reflecting the ideals of the Valencia College-wide Faculty Association’s (VCFA) Constitution, the faculty of the East Campus are committed to the philosophy that the faculty play a vital role in the success of the College and should be provided with a formal voice in the development of the College. Our mutual expectation of one another is that the faculty will desire to contribute their skills, knowledge, and expertise to the overall success of the East Campus of Valencia College. 
Members of the VCFA on each campus are organized as a Campus Assembly in order to aid in fulfilling the Association’s purpose (Article III of VCFA Constitution).  To best provide the East Campus Assembly that formal voice in the College’s Governance system, a representative body called “The Senate” with members from all academic divisions, including the Librarians, Counselors and Adjunct Professors shall be formed.
 
ARTICLE I: Name
The name of the organization shall be the Valencia College East Campus Faculty Senate, herein referred to as the Senate.
 
 
ARTICLE II: Authorization
Article V of the VCFA Constitution organizes members of the college-wide Association into a Campus Assembly.  Per the Constitution, the Assembly has the authority to organize into a structure it deems best, including a representative structure. Per the Constitution, members of the Association are “VCFA members are tenured, tenure-track, and annually appointed professors, counselors, and librarians who are classified as faculty by the Office of Organizational Development and Human Resources.” 
 
 
ARTICLE III: Purpose
  1. advise the chief administrative officer of East Campus on matters of faculty-related interest and faculty welfare,
  2. promote communication and mutual understanding within the faculty and between the faculty and other groups, and
  3. provide a collaborative means of formulating questions, articulating problems, and contributing solutions.
 
 
ARTICLE IV: Leadership
A two-person Leadership Team comprised of a President and a Vice President leads the East Campus Assembly.  The President is the Chair of the Senate.  The Vice-President is a voting member of the Senate.  The Senate, along with the Past President, assists this Campus Assembly Leadership Team in the College’s collaborative decision-making process.
 
The two members of the East Campus Leadership Team will each serve for one year in the consecutive roles of Vice-President and President. The Past President will also serve for one year in the role of advisor. A time period of two years must elapse before a member of the Leadership Team may be reelected to the Leadership Team or The Senate.
 
The President will receive reassigned time equivalent to one 3-hour course for the one-year term (Fall, Spring, Summer). Neither the Vice President nor Past President will receive any reassigned time but will consider their work in leadership as part of their College service hours.
The Senate Leadership Team is designed to work collaboratively, with both leaders actively involved in decision-making for the Senate, in the voice of the East Campus Assembly.
 
The President is the chief executive officer and is first among equals on the Leadership Team and Senate. He or she will:
  1. preside at all meetings of the Senate;
  2. serve as principle spokesperson for members of the East Campus Assembly before the chief administrative officer of East Campus
  3. represent the East Campus Assembly and Senate on the chief administrative officer of East Campus’s Campus Executive Council (i.e., the leadership group of the campus chief administrative officer that mimics the College President’s Senior Team)
  4. represent the East Campus Assembly on the Association’s Faculty Council;
  5. serve as primary contact between the campus and the Association’s Leadership Team
  6. have primary communication responsibilities to members of the East Campus Assembly; and
  7. perform such other duties as pertain to the office of President
 
 
The Vice President will serve as the principal assistant for the President, act on behalf of the President when necessary, and perform other duties as requested.  The Vice President shall serve as one of the East Campus representatives to the Faculty Council.  The Vice President will assume the role of President at the conclusion of the one-year vice-presidential term. Each year, any eligible member of the East Campus Assembly can submit his or her name as a candidate for the office of Vice President.  In the event the new Vice President is currently serving as a Senate Representative of a Division or Area, that Division or Area may hold a special election to replace the newly elected Vice President and fulfill the remainder of the term.  The new Representative will join the Senate once the Vice President has taken office. ​ The Vice President must have signed a continuing contract before taking office.
The Past President will provide aid and counsel to the Leadership Team as requested, ensuring a smooth transition in leadership.  He or she will serve on the Senate as a non-voting member.
 
If the President resigns the office before his/her term is expired, the Vice President shall assume the office for the remainder of the unexpired term. If the unexpired term is less than four months, that President shall continue in office for the succeeding year. The Senate shall elect an interim Vice President to serve the remaining term of the rising President.
 
If the office of Vice President becomes vacant or the Vice President is removed from office, the President will call for a special election to replace the Vice President.
 
Should the positions of President and Vice President become vacant at the same time, the Senate shall choose a new President from among the current Senators. That person will fulfill the remaining months of the former President.  The newly chosen President would then, in turn, call for a special election to replace the Vice President.
 
Per the VCFA Constitution Article V, Section 2.A., each campus is afforded one At-Large Representative to the VCFA Faculty Council.  This Representative is nominated and elected from the full Campus Assembly. The elected Representative serves for a two-year term of service.   He or she will serve on the Senate as a voting member.
 
 
ARTICLE V: Membership of the Senate
The Senate shall consist of the President and Vice President of the Campus Assembly, the At-Large Representative to the VCFA Faculty Council and the East Campus senators, as duly elected.  The structure of the Senators comes from the following system:
 
·         East Campus members within each East Campus academic division shall elect two senators, at least one of whom must have signed a continuing contract before taking office.  
·         East Campus members within the Library, Counselors and Student Life Skills shall elect one senator.
·         East Campus adjunct faculty shall elect two senators from the adjunct faculty.
 
 Each academic division or area may elect an alternate if they so choose.
 
The current academic divisions and areas on East Campus are Arts and Entertainment; Communications; Humanities and Foreign Language; Math; Science; Social Science; Business, Information Technology and Public Services; Student Services; Library; Student Life Skills; and adjunct faculty.​
 
The term of office on the Senate shall be for two years or until successors are elected. No senator may serve for more than two successive two-year terms.
 
Senators shall be elected in odd numbered years from Communications; Humanities and Foreign Language; Math; Science; Student Life Skills; and the Library. Senators shall be elected from Arts and Entertainment; Social Science; Business, Information Technology and Public Services; Student Services; Adjunct Faculty; and At-Large in even numbered years.
 
The year of service on the Senate runs from August to July. Elections for representatives will occur by May, with the first Senate meeting occurring the following September.  Newly elected senators will be inducted at the September Senate meeting and will become voting members at that time.  
 
A vacancy on the Senate shall be filled by the appropriate alternate, if said academic division or area elected such, until the academic division or area can hold an election to fill the vacancy.
 
 
ARTICLE VI: Duties of the Senate
It shall be the duties and functions of the Faculty Senate to:
 
1.       represent the East Campus Assembly in all matters of faculty interest and faculty welfare;
2.       take action on all matters referred to the Senate by the Faculty Council;
3.       commission conversations among the East Campus Assembly on strategic issues related to the future development of the College;
4.       make recommendations for appointments of faculty from East Campus who have volunteered, as requested by the Faculty Council;
5.       hear, discuss, coordinate and recommend action on the various reports of East Campus representatives serving on college-wide councils;
6.       hear, discuss, coordinate and recommend action on the various reports of Senate committees;
7.       disseminate to the East Campus Assembly appropriate information regarding issues affecting all East Campus members of the Association;
8.       advise the chief administrative officer of the East Campus on all matters of campus improvement or other matters of faculty interest that may affect the operation of the campus; and
9.       act on all other matters of business which are not specifically reserved for the Assembly members and which are necessary and proper in order to carry out the foregoing duties and functions.
 
 
ARTICLE VII: Duties of Senators
Members of the East Campus Senate subscribe to the following actions:
 
  • value and attend all meetings of the Senate
  • present accurate and timely information to the Campus Assembly, especially the academic division or area one may represent, and bring their ideas, questions and concerns back to the Senate.
  • be active and collegial in all dealings with the Leadership Team, other Senators, and those one may represent.
  • contribute time to the business of the Senate, committees, and events.
  • organize, enlist aid, and direct work in the Senate and within the academic division or discipline one may represent.
 
A Senator shall share with the Senate the perspectives of the faculty in the academic division or area the Senator represents.
 
A Senator shall disseminate and gather from the East Campus Assembly members in the Senator’s academic division or area appropriate information regarding issues affecting or of interest to said members.
 
A Senator shall bring items of business, proposals or motions that relate to business from Article VI to the Senate for consideration. Any such new item of business should be in a written form and must be distributed, by the President, to all Senators at least five days prior to the meeting date. Items for the Senate agenda that constitute new proposals to be considered may not be acted on unless the material was distributed to all Senators at least five days prior to the meeting date. Should the need arise, the five day prior notification provision may be waived by a 3/4ths vote of the quorum present at a meeting. In the absence of a 3/4ths vote, the item of business or new proposal will be scheduled for discussion at the following meeting. The President will insure that the item is placed on the agenda for the following meeting.
 
Senators shall attend the meetings of the Senate. If a Senator is unable to attend a Senate meeting, the senator shall notify the appropriate alternate to perform the duties of the absent senator, if his or her academic division or area elected such. No other person may serve as substitute for the absent member nor may any member, including the Assembly Leadership Team, vote by proxy.
 
If college duties require a senator to be absent for an entire semester or more, the President may appoint the appropriate alternate to serve as senator during the absence or direct the academic division or area in question to hold a new election for a representative.
 
Many decisions will be made by consensus.  Other decisions will be made by a formal vote. The decisions on all votes will be made by majority vote of members who are voting where quorum is present. The President may vote on any matter where his or her vote can affect the outcome of the vote.
 
Voting is a privilege and a responsibility. However, members cannot be compelled to vote and should not vote on a question to which they have a direct personal or financial interest. In that event, members may prefer to abstain from voting. Abstentions are not recorded in the Meeting Summary.
 
 
ARTICLE VIII: Meetings
Regular meetings shall be held each month except during the August break on the third Thursday of the month, except under special circumstances. The academic year’s meeting dates shall be fixed by the first meeting of the academic year (Sept-July).  Special meetings may be called by the President at the request of any senator.  The Senators shall be notified at least three days in advance of the time and place of the Senate meetings.  As a point of notice, all full-time and part-time faculty may attend, as observers, any East Campus Senate meeting, unless the Senate moves into a "closed" session.
 
A quorum shall be a majority of the senators under contract for the current session.
 
The Senate shall be responsible for the taking of meeting notes.  The method by which this occurs shall be determined by the Senate.  Possible methods include finding a willing volunteer from among the Senate, gaining a volunteer from among the full Association who will sit as a non-voting member, asking Senators to rotate per month in the taking of the notes or possibly working with the Dean from the President’s academic division or area to provide an assistant to take the meeting notes.  The President will review and edit where necessary the notes; those meeting notes will subsequently be sent to the full Senate as a Meeting Summary for review and approval, whether electronically or during the next meeting.
 
ARTICLE IX: Elections
A.   For the Leadership Team
Per Article VI of the VCFA Constitution, “Campus elections for the Assembly leadership team as well as the At-Large Representative from the campus to Faculty Council will occur in the same time period as the VCFA elections for the Association’s Vice-President.“  Thus, by the date of the March meeting of the Senate, members of the East Campus Assembly must send names of any Assembly member they wish to nominate for Vice President and/or At-Large Representative for Faculty Council to the Leadership Team or to any member of the Senate. Nominations may be sent electronically or members of the Senate may announce nominees at the March meeting.  Nominees for Vice-President must have signed a continuing contract before taking office in August.
 
Within two weeks after being nominated at the March meeting, each nominee will prepare a one-page statement explaining his or her experience at the College, experience in governance, and other pertinent information, and send it electronically to the President, who will share the statements with the members of the Assembly, either in advance of the election or with the secure electronic ballot.
 
All East Campus Assembly members will be eligible to vote for one Vice President (and when applicable, one At-Large Representative) from the slate of nominees. The election period shall be two weeks in length. The nominee receiving the most votes will assume the position of Vice President of the East Campus Assembly in August.  Both the new Vice President, and when applicable the new At-Large Representative to Faculty Council must be able to attend the July College-wide Governance retreat.
 
At the September Senate meeting, the incumbent Vice President shall assume the office of President and serve in that office for the year.  The transition of “passing the gavel” shall take place at the end of the July meeting in the year of election.  A vacancy created in the Senate when the President takes office shall be filled by the appropriate alternate or by election from the academic division or area, if no alternate is available.
 
B.    For Adjunct Senators
Per Article V of these by-laws, the East Campus adjunct faculty will elect two Adjunct Senators in even-numbered years.  The President will be responsible for facilitating this election.  The President will work with the current Adjunct Senators to communicate to adjunct faculty of the East Campus to garner nominations from among said part-time faculty.  This should occur in time to have all nominees by the time of the March meeting.
 
Within two weeks after being nominated, each nominee will prepare a one-page statement explaining his or her experience at the College, experience in governance, and other pertinent information, and send it electronically to the President, who will share the statements with the adjunct faculty, either in advance of the election or with the secure electronic ballot.
 
The election period shall be two weeks in length. The two nominees receiving the most votes will assume the position of Adjunct Senators starting with the September meeting.
 
 
ARTICLE X: Amendment of Bylaws
These By-Laws may be amended by a majority vote of the members of the East Campus Senate present and voting, provided that written or printed notice of the proposed amendment(s) is given to all members at least two weeks prior to the balloting.
 
Revised: 2005
Revised: October 2011
Revised: March 2013
Revised: July 2014
Revised:  July 2015 [Major revision to bring document closer to the Faculty Association document]
Revised: October 2015. [Added wording to allow a representative from the Student Life Skills area]
Revised:  June 2016 [Added wording in Article IV regarding the department/area representation if a current senator is elected to vice-president in the middle of a term]
Current: December 2016 [Struck requirements for At-Large Senators and language related to their duties and manner of election]